Online Application (Certificate of Residence Copy / Certificate of Residence Details Issuance)

You can apply for a Certificate of Residence copy and a Certificate of Residence details online.

You can apply for a Certificate of Residence copy and a Certificate of Residence Details online.

The requested certificate will be mailed from City Hall, so there is no need to visit City Hall.

 

Note: To apply online, a My Number Card (with a valid electronic signature certificate) is required. If you do not have a My Number Card, please request it at the counter or by mail.

Note: For online applications, you need to enter the ticket information input assistance PIN (4-digit number) and the signature electronic certificate PIN (6 to 16 alphanumeric characters).

 

If you have a My Number Card, you can also use the convenience store issuance service to obtain a certificate on the spot. Please see the following link.

• Convenience Store Issuance Service [Certificate of Residence Copy, Seal Registration Certificate, Tax (Non-Tax) Certificate] (Internal Link)

Target Certificate

Target Certificate

Type of Certificate	Eligible Applicants	Fee
Copy of Certificate of Residence	The person and household members	400 yen per letter, 110 yen for postage
Copy of the Excluded Certificate of Residence (Jopyo)	Only the person themselves	400 yen per letter, 110 yen for postage
Certificate of Residence Details Certificate	The person and household members	400 yen per letter, 110 yen for postage

For online applications for other certificates, please see the following link.

• Online Application for Various Certificates (Internal Link)

Certificate Eligible for Online Application

Copy of Certificate of Residence, Certificate of Residence Details, Full Family Register (Individual) Certificate, Attached Family Register, Certificate of Identity, Certificate of Single Status, Certificate of Absence, Acceptance Certificate, Tax (Non-Tax) Certificate, Valuation Certificate (Land, Buildings), Public Burden Certificate (Land, Buildings), Name List (Land, Buildings, Depreciable Assets), Tax Payment Certificate (Municipal Resident Tax, Tokyo Metropolitan Resident Tax, Property Tax, City Planning Tax, Light Vehicle Tax, National Health Insurance Tax)

Eligible Applicants

Those who own a My Number Card

• The My Number Card is limited to those with a valid electronic signature certificate. When applying, it is necessary to enter the electronic signature certificate PIN (6 to 16 alphanumeric characters).
• It is necessary to enter the secret code for ticket information input assistance (a 4-digit number).
• If you have not updated the information on your My Number Card during past relocations, you will not be able to use the online application. Please update your My Number Card at the reception window of your local city or town. (In the case of Inagi City, you can complete the procedures at the Citizen Affairs Division, Hirao Branch Office, or Wakabadai Branch Office.)
• Please note that applications from third parties are not allowed.

Payment Method

• Credit Card
• PayPay

Application Method

• Online Application Procedure (PDF 2.2MB)

1. Install the dedicated app (Electronic Authentication My Number Sign) on your smartphone in advance.
2. Access the online application form and register your email address.
3. A login URL will be sent to the registered email address.
4. Log in to the application form again from the URL and fill in the required information.
5. After confirming the input details, you will perform an electronic signature. Read the My Number Card using a dedicated app on your smartphone and press the application button.
6. After confirming the application details, payment will be made on the payment screen.
7. After reviewing the application details and confirming the payment information at the Citizen Affairs Division, the certificate will be mailed.

Online Application Form

 

• Online Application Form for Requesting a Copy of the Certificate of Residence and Certificate of Residence Details（External Link）

Dedicated App (Electronic Authentication My Sign)

You can download the dedicated app (Electronic Certification MySign) from the link below.

This is a dedicated app for reading signature electronic certificates. It is used during the online application process for the certificate.

Note: This is limited to smartphones compatible with the My Number Card.

Note: To use the online application, it is necessary to install the dedicated app (Electronic Authentication My Number Sign).

• If you are using an iPhone, download from the App Store(external link)
• If you are using Android, download from Google Play(external link)

Note: When searching and installing from the App Store or Google Play, searching for "My Sign" will display the download site.

Notes

• Applicants who possess a My Number Card (equipped with a valid electronic signature certificate) can request their own certificate.
• Identification using the My Number Card is required. Input of the card information entry assistance PIN (4-digit number) and the signature electronic certificate PIN (6 to 16 alphanumeric characters) is necessary.
• The certificate will be issued in writing and mailed, so you will also be responsible for the postage.
• Those living abroad cannot use the online application.

Online Application for Certificate of Residence Copy

• The person listed on the Certificate of Residence and members of the same household can apply. (Applications from third parties are not allowed)
• The removed Certificate of Residence (Johyo) can be applied for by the individual only.
• You cannot apply for the removal of the deceased from the registry.
• The Certificate of Residence code cannot be entered.

Online Application for Certificate of Residence Details

• The person listed on the Certificate of Residence and members of the same household can apply.
• The Certificate of Residence details certificate will be in the city's format.

Send

• In addition to the certificate issuance fee, you will also be responsible for a postal fee of 110 yen.
• If the postage is insufficient due to excess weight, it will be sent as "insufficient amount paid by the recipient."
• The certificate will be sent approximately 3 business days after the review is completed by the city staff.
• The delivery address for the certificate will only be the address listed on the My Number Card.
• The certificate will be mailed to your home without forwarding. If you have forwarding set up, you will need to cancel the forwarding procedure.

Other Topics

• Those eligible for support measures such as DV cannot apply online. (Please apply at the counter)
• Online applications do not qualify for fee exemptions (due to reasons such as receiving Public Assistance). Additionally, refunds after application cannot be accommodated.
• Cancellations are not possible after payment has been made. Please check your application details carefully before making a payment.

 

Note: If there are any unclear points regarding the application, we may contact you by phone or email. If we are unable to reach you, we may cancel your application. If you have any questions, please contact the Citizen Affairs Division.