Wide Area Issuance of Family Register Certificates

Starting from March 1, 2024, even those whose registered domicile is far away can request a family register certificate and other documents at the nearest municipal office.
Please note that there may be a long wait for issuance. We appreciate your understanding regarding the points mentioned below.

• (Especially in cases of multiple applications such as "from birth to death"), it may take more than half a day.
• Due to the various circumstances of the family register, we are unable to provide guidance on the time required for procedures.
• There may be cases where not all family registers can be prepared on the same day.

Notice: Wide-area issuance is not available on holidays.

Service Counter

• Citizen Affairs Division, 1st Floor, City Hall
• Hirao Branch Office
• Wakabadai Branch Office (i Plaza 1st Floor)

Types of family register certificates that can be requested through wide-area issuance

• Certificate of All Matters in Family Register (Family Register Copy)
• Certificate of All Matters of Removal (Removal Transcript)
• Certified Copy of the Original Family Register
• Identification Code for Providing Electronic Family Register Certificates
• Identification Code for Providing Exclusion Electronic Certificate

• Notice: Personal matters certificate (excerpt) cannot be requested.
• Notice: Some non-digitized family registers cannot be requested.
• Notice: Family register attachments, certificates of identity, etc. are not subject to wide-area issuance.
• Notice: As of March 1, 2024, the issuance of identification codes for electronic certificate provision is possible, but it cannot be used. It is expected to be available for use in procedures such as passport applications in the future.

Eligible Individuals for Wide Area Issuance

1. Person listed in the family register
2. Spouse of 1
3. Direct blood relatives of the first degree (parents, grandparents, children, grandchildren, etc.)

Notice: Siblings' family registers that have been removed from the parents' family register due to marriage or other reasons cannot be requested.

Issuance Fee

Type of Certificate	Fee
Certificate of All Matters in Family Register (Family Register Copy)	450 yen
Certificate of All Matters of Removal (Removal Transcript) Certified Copy of the Original Family Register	750 yen
Identification Code for Providing Electronic Family Register Certificates	400 yen
Identification Code for Providing Exclusion Electronic Certificate	700 yen

Notice: The identification codes for providing electronic family register certificates and electronic removal certificates will be free of charge if (1) requested simultaneously with the same content family register certificate or removal certificate, or (2) requested via My Number Portal.

Available Procedure Dates

From 8:30 AM to 4:00 PM on open days

• Notice: Wide-area issuance is not available on holidays.
• Notice: The issuance of family register certificates through wide-area issuance takes time. Please come with plenty of time to spare. If you request a family register that goes back to your birth for inheritance or other reasons, depending on the status of the family register, it may not be completed on the same day, and you may need to come back the next day or later, so please understand.

Notes on Using Wide Area Issuance

• Those who can request a family register certificate, etc. (see above) need to come to the municipal family register office to make the request.
• Requests cannot be made by mail or through a proxy.
• To verify the identity of those who come to the counter, it is necessary to present an official photo ID issued by a government agency (such as a driver's license, My Number Card, passport, etc.).