Procedures for Issuance of Special Permanent Resident Certificate
Updated: February 13, 2023
Procedures for special permanent resident certificate issuance are accepted at the Citizens Section on the 1st floor of City Hall.
Regarding a deemed special permanent resident certificate (former alien registration certificate)
The alien registration certificate you have as of July 9, 2012 will be considered a "special permanent resident certificate" for the time being even after the new system comes into effect, and you can continue to use it. You will need to change your certificate to a special permanent resident certificate by the deadline.
For details on the procedure, please see "Application for renewal of special permanent resident certificate validity period".
change due date
Those under 16 years old on July 9, 2012 16th birthday Those over 16 years old on July 9, 2012 ・The 7th birthday after receiving registration etc. is July 2015 When it arrives by the 8th (including when it has already arrived on the enforcement date)
July 8, 2015 ・When the 7th birthday after receiving registration, etc. comes after July 9, 2015 7th birthday after receiving registration, etc.
Application for Renewal of Validity Period of Special Permanent Resident Certificate
Update time
From two months before the expiration date of the validity period stated on the special permanent resident certificate to the expiration date of the validity period.
However, if the expiration date of the validity period is set to be the 16th birthday, from 6 months before the birthday to the expiration date of the validity period.
In addition, please see the above item "Regarding the deemed special permanent resident certificate (former alien registration certificate)" for the timing of renewal of the deemed special permanent resident certificate (former alien registration certificate).
Applicant
16 years old or older
Those under the age of 16 Relatives who are 16 years old or older living together (father or mother, or relatives living together)
In some cases, it may be possible to apply by proxy or through an intermediary, so please contact the Citizens Affairs Division for details.
what to bring
Special permanent resident certificate or deemed special permanent resident certificate (former alien registration certificate)
Valid passport (only for holders)
1 photo
Application for reissuance due to loss, etc.
If you lose your special permanent resident certificate (including a deemed special permanent resident certificate) due to loss, theft, destruction, or other reasons, please apply for reissuance within 14 days from the day you learned the fact.
Applicant
16 years old or older
Those under the age of 16 Relatives who are 16 years old or older living together (father or mother, or relatives living together)
In some cases, it may be possible to apply by proxy or through an intermediary, so please contact the Citizens Affairs Division for details.
what to bring
Valid passport (only for holders)
Photo 1 leaf (only for those over 16 years old)
Official documents issued by the chief of a police station or fire station, such as a lost property report, a theft report, or a disaster report
Application for reissuance due to defacement, etc.
If the special permanent resident certificate (including the deemed special permanent resident certificate) is significantly damaged or defaced, you can apply for reissuance.
Applicant
16 years old or older
Those under the age of 16 Relatives who are 16 years old or older living together (father or mother, or relatives living together)
In some cases, it may be possible to apply by proxy or through an intermediary, so please contact the Citizens Affairs Division for details.
what to bring
Special permanent resident certificate or deemed special permanent resident certificate (former alien registration certificate)
Valid passport (only for holders)
1 photo (only for those over 16 years old)
Application for reissuance due to exchange request
You can apply for reissuance even if you wish to exchange your special permanent resident certificate, except in the case of damage. A handling fee of 1,600 yen will be charged, so please bring a revenue stamp (purchased at a post office, etc.) when issuing the certificate.
Applicant
16 years old or older
Those under the age of 16 Relatives who are 16 years old or older living together (father or mother, or relatives living together)
In some cases, it may be possible to apply by proxy or through an intermediary, so please contact the Citizens Affairs Division for details.
what to bring
Special permanent resident certificate Valid passport (only for those who have it)
1 photo (only for those over 16 years old)
Revenue stamp (Please bring it with you at the time of issuance)
Change of information other than change of address
If there is any change in "Name", "Date of Birth", "Gender", or "Nationality/Region", please apply to change the information on the Special Permanent Resident Certificate at the Citizens Section on the 1st floor of City Hall within 14 days. please.
At a later date, the Minister of Justice will issue a new special permanent resident certificate with the changed items displayed via the city, and the special permanent resident certificate you currently have will be sent to the Ministry of Justice via the city. In principle, it will be returned to
Applicant
16 years old or older
Those under the age of 16 Relatives who are 16 years old or older living together (father or mother, or relatives living together)
In some cases, it may be possible to apply by proxy or through an intermediary, so please contact the Citizens Affairs Division for details.
what to bring
Special permanent resident certificate or deemed special permanent resident certificate (former alien registration certificate)
Valid passport (only for holders)
One documentary photo certifying that the change has occurred (only for those aged 16 and over)
Available date and time
From 8:30 a.m. to 5:00 p.m. of open agency day (holiday open agency day is excluded)
Inquiries about this page
Inagi City Citizens Department Citizens Division
2111 Higashi Naganuma, Inagi City, Tokyo
Phone: 042-378-2111 Fax: 042-377-4781
