Implementation of condominium management plan certification system
Updated: September 10, 2024
What is the condominium management plan certification system?
Inagi City has formulated the Inagi City Condominium Management Optimization Promotion Plan, and has implemented a condominium management plan certification system that can be certified by the city if the management plan of the condominium meets certain standards from April 2023. To do.
Benefits of getting certified
The benefits of having a condominium management plan certified include:
- Interest rate cuts for “Flat 35” and “Condominium Common Area Renovation Loans” provided by the Japan Housing Finance Agency will be applied.
- Interest rates will be added to the purchase of "Mansion Sumairu Bonds" issued by the Japan Housing Finance Agency.
- This will increase the awareness of the management of the compartmentalized owners, and it will be possible to maintain and improve the level of management.
- Appreciated in the market as a properly managed condominium.
Japan Housing Finance Agency (external link)
In addition, when receiving condominium management plan certification, if certain conditions are met, such as raising the amount of the reserve fund for repairs in order to meet the certification criteria and carrying out construction work to extend the life of the condominium, reduction measures for property tax (condominium manager Lifespan promotion tax system).
For details, please see the following page.
About special measures such as property taxes by our town exception (internal link)
Certification target/applicant
The target of the certification is condominiums in Inagi City.
In addition, the applicant will be the administrator of the management association of the condominium.
Note: In order to apply, a resolution at the general meeting of the management association is required.
Certification criteria
The certification criteria for management plans are as follows.
| item | content |
|---|---|
| 1 Operation of management union | (1) Managers, etc. shall be specified. |
| (2) Auditors must be appointed. | |
| (3) Meetings must be held at least once a year. | |
| 2 Terms of management | (1) Management rules have been created. |
| (2) For the proper management of the condominium, the management agreement stipulates the management of history information such as entry into the exclusive area in the event of an emergency such as a disaster or when it is necessary for management, repair, etc. | |
| (3) In order to facilitate the acquisition of information on the management status of the condominium, the management agreement stipulates the delivery of information on the management association's finances and management in writing (or provision by electromagnetic means). | |
| 3 Management union accounting | (1) Management expenses and reserves for repairs, etc. shall be clearly classified and accounted for. |
| (2) The repair reserve fund account has not been appropriated to other accounts. | |
| (3) The delinquent amount of the reserve fund for repairs for more than 3 months as of the end of the previous business year is within 10% of the total. | |
| 4 Creation and review of long-term repair plans, etc. | (1) A long-term repair plan must be prepared in accordance with the "Long-term Repair Plan Standard Form", and the content of the long-term repair plan and the amount of reserves for repairs calculated based on this plan must be resolved at a meeting. |
| (2) A long-term repair plan must be prepared or reviewed within seven years. | |
| (3) In order to ensure the effectiveness of the long-term repair plan, the plan period shall be 30 years or longer, and the remaining period shall include at least two large-scale repair works. | |
| (4) The long-term repair plan does not anticipate collection of temporary repair reserve funds in the future. | |
| (5) The average amount of repair reserves calculated from the total amount of repair reserves over the entire planning period of the long-term repair plan is not extremely low. | |
| (6) In the final year of the long-term repair plan's planning period, the long-term repair plan has no balance of borrowings. | |
| 5 others | (1) In order for the management association to communicate with condominium unit owners, etc. during normal times, and to respond quickly in emergencies such as disasters, we have prepared a list of members and a list of residents. Check the content more than once. |
| (2) Appropriate in light of the condominium management guidelines of prefectures, etc. |
For more information on management plan certification criteria, please refer to the following guidelines:
Certification/renewal application fee
The following fees will be charged when applying for certification or renewal of a condominium management plan.
| Basic fee | additional fee |
|---|---|
| 4,100 yen | 1,800 yen |
Note: If there are multiple long-term repair plans, the amount of additional fee will be added to the basic fee for each long-term repair plan after the second one.
Certification procedure flow
Application flow chart
Management plan certification application pattern and flow of procedures
1 Apply for pre-confirmation to the condominium management center
Before applying for certification to the city, the condominium manager confirmed in advance that the management plan conforms to the certification standards using the "Management Plan Certification Procedure Support Service (Preliminary Confirmation)" provided by the Condominium Management Center. It is necessary to receive the issuance of a "preliminary confirmation conformity certificate" proving that
Note: There are 4 patterns (1) to (4) in the diagram above for prior confirmation by the condominium manager.
Note: In either case, a pre-confirmation screening fee and a usage fee for the “Management Plan Approval Procedure Support System” will be charged.
Note: When applying for the “Condominium Management Appropriate Evaluation System” together with management plan certification (Pattern (2)), a separate registration fee and evaluation/application fee will be charged.
For details, please see the website of the Mansion Management Center.
Condominium Management Center (external link)
2 Issuance of the Preliminary Confirmation Certificate of Conformity
The condominium management center issues a "preliminary confirmation conformity certificate" to managers of condominiums that meet the management plan's certification criteria. We will use the Management Plan Approval Procedure Support System (an electronic system on the Internet).
3 Application for certification to the city
Using the management plan authorization procedure support system (electronic system on the Internet), please apply for authorization of the management plan to the city.
4 Payment of certification application fee
The city will confirm your application and send you a payment notice, so please pay the certification application fee.
5 Issuance of notification
When we examine application contents in city as soon as we can confirm the delivery of authorization application fee and admit that we meet standard, we issue authorization letter of advice and mail.
6 Publication
Information will be published as a condominium with a certified management plan on the "Management Plan Certified Condominium Browsing Site" of the Condominium Management Center.
You can also choose not to disclose when you apply.
List of management plan certified condominiums (external link)
| Certification code | Certification date | Apartment name | location |
|---|---|---|---|
| 132250240000101 | February 21, 2020 | Tama New Town Vistarie Koyodai Danchi | 6-1 Koyodai, Inagi City, Tokyo |
| 132250240000201 | September 5, 2024 | Proud City Nanzan | 2416 Higashinagumanuma, Inagi City, Tokyo |
Validity period of certification
Certification is valid for five years from the date of certification.
If you do not apply for renewal of your certification by the expiration date, your certification will expire.
The flow of the renewal application is the same as the initial certification application.
Changes to an approved management plan
Change authorization application
After receiving management plan certification, when changing the content related to the management plan certification criteria, except for minor changes, an application for change certification is required.
Change application fee
| Changed item | Basic fee | additional fee |
|---|---|---|
| 1 Operation of management union | 4,800 yen | 2,600 yen |
| 2 Terms of Management | 4,000 yen | 2,600 yen |
| 3 Management union accounting | 4,600 yen | 2,800 yen |
| 4 Long-term repair plan | 9,800 yen | 5,200 yen |
| 5 Others (member list, resident list, etc.) | 2,900 yen | 1,700 yen |
| 6 Other than the above | 2,000 yen | 900 yen |
Note: If there are multiple long-term repair plans, the amount of additional fee will be added to the basic fee for each long-term repair plan after the second one.
Note: If there are multiple items to be changed, the total amount of fees for the corresponding items will be charged.
How to apply for change certification
The management plan certification procedure support service (preliminary confirmation) cannot be used for change certification applications.
Attach attached materials to each of the original and copy of the change authorization application form, and apply directly to the city.
Inquiries about this page
Inagi City Urban Construction Department Town Development Revitalization Division
2111 Higashi Naganuma, Inagi City, Tokyo
Phone: 042-378-2111 Fax: 042-378-9719
