Protection and Disclosure of Personal Information

In 2003, the city enacted the "Inagi City Personal Information Protection Ordinance" (former ordinance), stipulating basic rules regarding the handling of personal information, and striving for the appropriate collection, storage, and use of personal information. We have operated a system (disclosure request system) that allows anyone to request disclosure of their own personal information to the city.
Due to the revision of the national law, the domestic rules related to personal information protection have been integrated into the "Act on the Protection of Personal Information" (Personal Information Protection Law), and the overall jurisdiction is the Personal Information Protection Commissioner, a national institution. It was decided to unify the meeting.
In this way, personal information protection law of country is applied directly in city according to the next figure from April, 2023.

In response to this revision of the law, the city has abolished the old ordinance and newly enacted the "Inagi City Personal Information Protection Law Enforcement Ordinance" so as not to lower the level of personal information protection and citizen services. increase.
The personal information protection law of Japan and the rules based on the new city ordinance do not differ greatly from the rules based on the old ordinance, so the handling of personal information by the city will not change. It does not affect the procedure to be performed. In addition, the disclosure request system will continue.
The city will continue to properly handle your personal information, protect the rights and interests of individuals, and ensure the proper and smooth operation of municipal administration.

Anyone can request disclosure of their own personal information (personal information created or acquired by staff in the course of their duties and held by the city for organizational use).

1. Please fill in the necessary items on the Request for Disclosure of Retained Personal Information ( application form download: related to information disclosure and personal information protection ) and submit it to the Document and Legislation Section, Document and Legislation Division. Bills are also available at the Documents and Legislation Section of the Documents and Legislation Section on the 5th floor of City Hall.
2. When making a claim, it is necessary to present identification documents. In addition, when requesting disclosure of personal information including My Number, please enter your My Number on the request form and present the documents confirming your My Number.
3. When making a request, it is necessary to specify as much as possible the administrative document containing your personal information. If you have any questions, please contact the Document and Legal Affairs Section of the Document and Legal Affairs Division in advance.
4. Requests can also be made by a legal representative or a voluntary representative using a power of attorney on behalf of the person himself/herself ( power of attorney download: information disclosure, personal information protection related ). In addition, in the case of a request made by a voluntary representative, we will confirm the intention of the person concerned by mail, etc.
5. Please note that in order to protect the important information of the individual, we cannot make a request by phone or verbal.

Depending on the type of identity verification document, it is divided into those that require the presentation of one (Category A) and those that require the presentation of two (Category B).

• My number card (personal number card)
• A copy of your resident card showing your My Number (personal number) or a certificate of registered items in your resident card

From 8:30 a.m. to 5:00 p.m. of the open agency day

Based on the Personal Information Protection Law, we will disclose the following information except for the following information.

1. Information that may harm the life, health, livelihood, or property of the person
2. Information related to an individual other than the individual that can identify a specific individual, or information that cannot identify a specific individual but whose disclosure may harm the rights and interests of an individual
3. Information about corporations or other organizations, the disclosure of which may harm the competitive position or other legitimate interests of that organization
4. Information for which there are reasonable grounds for recognizing that disclosure may interfere with the prevention, suppression or investigation of crimes, maintenance of prosecution, execution of sentences, or maintenance of public safety and order.
5. Information related to deliberations, considerations, or consultations within or between city agencies, etc., the disclosure of which may unreasonably impair the neutrality of frank exchange of opinions or decision-making, or may unreasonably affect a specific person. Things that may give benefits or cause disadvantages
6. Information related to affairs, etc., carried out by city agencies, etc., and disclosure of which may interfere with the execution of proper affairs, etc.
7. Information voluntarily provided by a third party on the condition that it is not disclosed

By ordinance, the city makes a decision on disclosure within 14 days from the day following the billing date, which is shorter than the decision deadline set by the Personal Information Protection Law.
However, based on the provisions of the Personal Information Protection Law, if the amount of personal information subject to retention is large, the period may be extended within 30 days.

When the disclosure is ready, the staff will contact the claimant. Please read or receive a copy at the information disclosure corner on the 5th floor of the city hall. Copies can also be delivered by mail (in principle, it will be mailed by "simple registered mail" or "simple registered mail + limited receipt").

There is no handling fee, but if you wish to have a copy issued or mailed, you will be asked to pay the actual cost of the copy and shipping fee using the payment slip.
In the case of mailing, we will mail the payment slip together with the notification of the disclosure decision, and after the payment is confirmed, we will mail a copy.

If you believe that your personal information disclosed based on the decision to disclose personal information is not true, you can request correction.

You can request suspension of use, erasure, and suspension of provision on the grounds that your personal information disclosed based on the decision to disclose personal information was not obtained legally.

If it is decided that the requested administrative information cannot be disclosed, and if you are dissatisfied with the decision, you can file a request for reconsideration.
When a request for review is made, the Inagi City Information Disclosure and Personal Information Protection Review Committee, a third-party organization, examines the matter, and the executing agency makes a decision based on the results.

The city's implementing agencies (mayor, board of education, election management committee, audit committee, agriculture committee, fixed asset evaluation review committee, fire chief, and Inagi City Hospital business manager), as efforts to protect personal information, Based on the Act on the Protection of Personal Information, we properly collect personal information, limit its possession, clarify the purpose of use, ensure accuracy, take safety control measures, and limit the use and provision of personal information.

In order to ensure the proper operation of the personal information protection system, the city has established the Inagi City Personal Information Protection Management Council, and when it tries to establish operational rules and manuals regarding the handling of personal information, it seeks specialized knowledge. When it is deemed particularly necessary to listen to the opinions based on the above, the council will be consulted.

Based on the Act on the Protection of Personal Information, we publish a "Personal Information File List" that records matters related to the status of personal information held. "Personal information file book" clarifies the existence and outline of personal information files (databases that allow personal information to be searched) held by the city, and allows individuals to more accurately understand the actual use of their own personal information. It is a ledger maintained for the purpose of being able to recognize

In the event that an employee of the city, a person entrusted with the handling of personal information by the city, or a person engaged in the management of public facilities managed by a designated manager, etc., illegally provides personal information are subject to penalties under the provisions of the Personal Information Protection Law.

Businesses that handle personal information (including non-profit organizations such as community associations) are subject to the Personal Information Protection Law. Regarding the handling of personal information, we must specify the purpose of use and use it within that scope, manage it safely to prevent leakage, etc., obtain the consent of the person in advance when providing it to a third party, and If there is a request for disclosure, we will be obligated to respond to this.
The protection of personal information seeks a balance between "protection of individual rights and interests" and "usefulness of personal information." Therefore, it is important to understand the laws and regulations correctly, manage personal information appropriately, and use it well.
For reference, please see the Government Public Relations Online , the website of the Personal Information Protection Commission , and the website of the Tokyo Metropolitan Government .

Information on the national information disclosure system and personal information protection system is provided at the General Information Center for Information Disclosure and Personal Information Protection of the Ministry of Internal Affairs and Communications .